Executive Assistant VA
An executive assistant VA handles the high-volume administrative work that surrounds senior leadership, freeing executives to focus on their highest-leverage work.
Discuss your support needs ↗
The day-to-day scope
What your assistant can handle
Calendar management
Schedule, reschedule, and protect time blocks based on your priorities.
Inbox triage
Process and respond to email using your voice and guidelines.
Meeting preparation
Research agendas, prepare briefing docs, and confirm logistics.
Travel coordination
Book flights, hotels, and ground transport with documented itineraries.
Document drafting
Write first drafts of memos, proposals, and correspondence.
Stakeholder liaison
Communicate on your behalf with consistent professionalism.
Where this role helps
Built for your working reality.
C-suite executive
Calendar chaos and inbox volume that require constant attention.
Reclaims multi-hour blocks weekly that were previously spent on administrative overhead.
Founder-operator
Every administrative task lands on the founder because no one else owns it.
Creates a reliable delegated layer for all high-frequency administrative work.
VP or director
Supporting staff time is split across too many principals.
Gets dedicated executive support matched to their specific communication style.
Getting started
A practical path to delegation.
Preferences intake
Share communication style, scheduling rules, and delegation boundaries.
Access and setup
VA reviews inbox labels, calendar categories, and existing templates.
Gradual handoff
Start with low-risk tasks; expand scope as trust and context build.
Before the handoff
Give the role a clear brief.
Start with calendar management and inbox triage. Share an example of completed work, the current process, and the person who approves changes.
Inputs your assistant will need
Provide approved access, current templates, task frequency, deadlines, and the escalation contact. Keep permissions limited to the agreed responsibilities.
A useful weekly handoff
Ask for completed tasks, pending items with owners, upcoming deadlines, and decisions needed from your team. Agree on what requires approval before any commitment is made.
From clients of our parent company · Stealth Agents reviews
Great communication, efficient and proactive assistant, visible business growth.
The easiest VA onboarding process. Communicative and helpful throughout.
Lindsay has been incredible. She handles the tactical work, which has freed me up to focus on bigger-picture initiatives.
They have made a real difference in our day-to-day operations and truly feel like part of our internal team.
The team learned my brand and goals and transformed my business. My dream team.
We especially appreciate how diligent and pleasant Evy is. True pros.
Agents tackled diverse tasks seamlessly and manager Charm consistently provides excellent talent matches.
Stealth Agents provided me with a fantastic virtual assistant who has been an absolute asset.
Paolo is exceptional. Communicative, fast turnaround, quality work every time.
Continuously impressed by professionalism, punctuality, attention to detail, and the kind family approach.
Questions about this role
How do we define the scope of executive assistant va support?
Start with the recurring responsibilities listed above and the volume of work you expect. During the consultation, discuss coverage, tools, experience, and approval limits so the role fits your operation.
Can the assistant use our existing tools?
Share your systems and access requirements during the consultation. Tool familiarity and any training needs should be confirmed before the handoff; your team controls permissions.
Who makes final decisions?
Your team keeps responsibility for approvals, budgets, commitments, and policy. The assistant coordinates agreed tasks and escalates exceptions to your designated owner.
Related support
A clearer working week
Start with the work
that keeps coming back.
Bring your recurring tasks, existing tools, and the handoffs that need attention. We will help you define a practical starting role.