Set the cross-team dependencies scope
Keep a Cross-Team Dependency Register starts with a written boundary. Name the event, the source, the owner, the evidence, and the point where the work must stop. A clear rule keeps coordination separate from priority, budget, and management decisions.
The main risk is that a dependency can be discussed and then lost between teams. Record the source and time before changing a status.
Capture the evidence
A usable record includes dependency, requesting team, owner, due date, status, and escalation. Keep the source beside the record so another reviewer can reconstruct what happened.
The program lead confirms the decision or exception. The coordinator can maintain the register, send approved reminders, and route blocks, but should not fill a gap with an assumption.
| Evidence | Purpose | Owner |
|---|---|---|
| Source record | Shows what was known | Coordinator |
| Current state | Shows the next action | Coordinator |
| Decision note | Shows who approved | Accountable owner |
Separate preparation from judgment
Decisions about priority and resourcing decisions remain with the authorized owner. Use three labels: proceed under the rule, pause for missing evidence, and escalate for a decision.
Run the review
Review open dependencies, age, and repeated blocks. Sort by age, owner, and exception reason. For example, a launch depends on an unowned approval. Record what evidence was available and who owned the next step.
Pilot one workflow
Start with one program. Test the checklist on a small batch and review exceptions with the owner. Expand only after the workflow produces a reviewable record.